BYLAWS OF THE

AEA Macintosh Users Group

August 2005 Revision

Article I - NAME

This club shall be officially known as the "AEA Macintosh Users Group" and commonly known as "Aerospace Macintosh Users Group", an affiliate of the Aerospace Employees Association (AEA), a California non-profit organization. In the event of dissolution of the Group, any cash or other assets will revert to the Aerospace Employees Association.

Article II - PURPOSE

The purpose of the AEA Macintosh Users Group (AMUG) is to provide an opportunity for its members to broaden their knowledge and understanding of Apple Macintosh systems and to assist them in gaining optimum utilization and productivity.

Article III - MEMBERSHIP AND DUES

Section 1

There are five categories of membership as defined below:

  • REGULAR MEMBERS
    • Category Ml: Any individual employed by an organizational element of the The Aerospace Corporation.
    • Category M2: Member status retained by those employees who are retired from The Aerospace Corporation.
  • ASSOCIATE MEMBERS
    • Category A1: Any spouse and/or children of M1 or M2.
    • Category A2: Any military or civil service employee assigned to the Los Angeles Air Force Base.
    • Category A3: Any other person whose membership is felt to be in the best interest of the club and who is sponsored by M1, M2, or A2.

Section 2

The terms membership and member apply to all Regular Members and Associate Members.

  • Willful failure to abide by the AMUG rules and Bylaws, or conduct detrimental to the AMUG or showing a disregard for the AMUG interests or property or for the safety or welfare of other members shall be grounds for the summary expulsion of any member by a majority vote of the Executive Board.
  • Neither the AEA nor the AMUG assumes any liability for members who are participating in AMUG or AEA sponsored activities.
  • No individual member shall be entitled to any right or interest whatsoever in any property, real or personal, tangible or intangible, of the AMUG or of the AEA at any time.

Section 3

Dues are payable by January 1 of each year and shall provide membership privileges for the calendar year. Any person whose dues have not been paid by that date shall automatically be dropped from the membership.

  • Dues for Regular Members shall be no less than ten dollars ($10.00) and no more than thirty ($30.00) per year.
  • Dues for Associate Members shall be at least three ($3.00) more per year than the amount set for Regular Members.
  • Dues for the subsequent calendar year, including any pro-rating schedule for partial year membership, shall be set by the Executive Board in November of the current year. The reasons for any change in the amount of dues shall be communicated to the membership in November, when applications for the next year are announced.

  • Dues can be paid by cash, check, or web. If dues are paid via web through PayPal or other related service, the member must do so during non-working hours.

Article IV - EXECUTIVE OFFICERS BOARD

The affairs of the AMUG shall be under the direction of the AMUG Executive Officers Board (Board).

Section 1

The Board, as a minimum, shall consist of the following elected officers:

  • President
  • Vice President
  • Secretary
  • Treasurer

Section 2

The Board shall be elected annually by the Membership in December and shall serve for the following calendar year. When an eligible replacement is available for an officer who has already served two or more consecutive terms in the same position, the incumbent shall withdraw in favor of the replacement.

Section 3

No Executive Officer may be, or be affiliated with, a computer, computer media or electronics dealer. Only category M-l or A-l Members may be Executive Officers.

Section 4

The duties of AMUG Executive Officers shall be those usually associated with their respective offices in addition to the following:

  • The PRESIDENT shall preside at all general membership and Executive Board meetings; appoint all committees; have general supervision of the work of the club; serve as an ex-officio member of all committees of the AMUG; transmit to the Board for its approval or disapproval all ideas and plans proposed which affect the AMUG or the Membership; and take no action binding upon the AMUG without either specific prior authorization or pending subsequent ratification by the Board. Also will assist Vice President and AMUG Officers as needed.
  • The VICE PRESIDENT shall, in the absence of the President, take over the duties of the President. If the office of President is vacated during the tenure of office, the Vice President shall assume the office of President. Also will assist the AMUG Officers as needed, will be official liaison for AMUG and the Apple MUG community, administrate the AMUG Listserver, and work with the website administrator on maintaining and updating the AMUG web site.
  • The SECRETARY shall have custody of the AMUG Bylaws, all correspondence, other records and documents of the AMUG; keep accurate records of the Board meetings and activities of the AMUG; be responsible for coordinating the list of prospective nominees to the Board; prepare the ballot for the December election of the Board; and prepare and distribute the monthly AMUG Newsletter. Also will assist AMUG officers as needed.
  • The TREASURER shall receive and disburse, with the approval of the Board, all AMUG funds and keep accurate account of them; keep an up-to-date Membership list; transmit the accounts and all undistributed funds to the successor Treasurer; moderate the Macintosh Bulletin Board, and provide a monthly accounting to the Board. Also will assist AMUG Officers as needed.

Section 5

Three members of the Board shall constitute a quorum, with one of those members being President or Vice President.

Section 6

The Board may appoint others in the Membership to assist in performing its duties as required. Prerequisites for such appointees shall be established by the President.

Section 7

The Board shall have the authority to fill a vacancy in the Board for the current year.

Section 8

Any member of the Board may be removed for lack of active participation by a majority vote of the Board. A Board member may resign at any time after giving 30 days notice to the Board.

Section 9

Board members are exempt from annual dues requirements but can pay annual dues voluntary if such Board member desires.

Article V - OFFICERS

Section 1

No Officer may be, or be affiliated with, a computer, computer media or electronics dealer. Only category M-l or A-l Members may be Officers.

Section 2

Officers shall be elected annually by the Membership in December and shall serve for the following calendar year. When an eligible replacement is available for an officer who has already served two or more consecutive terms in the same position, the incumbent shall withdraw in favor of the replacement.

Section 3

The positions and duties of AMUG Officers include:

  • The LIBRARIAN shall be responsible for the AMUG Technical Library, distribution of library materials to the Membership, and be responsible for the hardware, software, and printed material maintained by AMUG. The librarian will also maintain and update regulary a complete inventory list of all software, hardware, and printed material maintained by AMUG.
  • The MEETING COORDINATOR shall be responsible for arranging presentations and regular meetings for AMUG. This includes scheduling the facilities, sending out announcements via email and the AMUG website at least a weekbefore the scheduled meeting, contacting speakers and special guests, and drafting the agenda for the general AMUG club meetings for the Executive Board to approve.
  • The WEBSITE ADMINISTRATOR shall maintain and moderate the AMUG website. Will work with the Executive Board and AMUG Officers to keep information updated and current.

Article VI - MEETINGS

The following meetings shall be authorized by the Board.

Section 1

EXECUTIVE OFFICERS BOARD MEETINGS

  • The President shall call a meeting of the Board at least once every other month. Notice of Board meetings shall be given to all Board members by the Secretary. If a Board member cannot be notified, the Secretary shall so certify to the Board at the meeting.
  • Other meetings may be called by any four Board members.
  • AMUG Members may attend the Board Meetings in a non-voting capacity.

Section 2

GENERAL MEMBERSHIP MEETINGS

  • A General Membership Meeting and Technical presentation shall be held on the second Monday of every odd calendar month.
  • Special meetings may be held at the discretion of the Board.

Article VII - ELECTIONS

Section 1

The election procedure for the AMUG shall be in accordance with the following:

  • The Board shall constitute the Nominating Committee. They shall meet in October of each year and solicite nominations from the membership.
  • Any category A-l or M-l member of the AMUG may also be nominated for the Board. All nominations must be received by November 1 and shall be eligible and placed on the ballot.

Section 2

The names of the nominees shall be sent to the Membership within one week of their selection by the Nominating Committee. Ballots with the complete list of candidates shall be prepared by the Secretary and sent to the Membership by the last week in November.

Section 3

The Membership may vote for no more than the number of positions being filled. The candidates with the highest number of votes for each position shall be elected.

Section 4

The deadline for return of ballots shall be four weeks after they are distributed. The ballots shall be counted by the Board.

Section 5

The newly elected Members of the Board and Officers shall take office on January 1.

Article VIII - COMMITTEES

The following committees may be authorized by the Board:

Section 1

Committees may be established by the Board. Committee members shall be appointed by the Board for a one-year term. The committees shall perform their duties in accordance with Board direction and shall be monitored by the Board. Committee members may attend Board Meetings in a non-voting capacity. Committee chairmen may be voting members of the Board at the discretion of the President. No committee chairman may be, or be affiliated with, a computer, computer media, or electronics dealer.

Section 2

Standing committees may include, but are not limited to: Purchase Committee, Website Committee.

Article IX - AMUG ASSETS

Section 1

AMUG assets shall consist of computer hardware, computer software, books, and other items purchased by or donated to the AMUG.

Section 2

AMUG assets shall be maintained and controlled by the Librarian when such assets are to be loaned to the membership. Assets not to be circulated (i.e. installed computers etc.) shall be administered as decided by the Board. Assets shall be available to any AMUG member.

Section 3

Access to club assets is provided to the membership with the understanding that the following rules will be adhered to:

  • Copyrighted software borrowed from the library shall not be duplicated unless specifically permitted by the copyright.
  • Items shall be returned by the agreed upon time unless an extension has been granted by the appropriate custodian.
  • Items must be returned in the same condition as loaned.

Section 4

If the above understandings are not adhered to the Board may restrict or discontinue the borrowing privileges of the member involved.

Section 5

An AMUG member who borrows equipment or materials from the AMUG is responsible for those items.

  • If the materials are lost or stolen while in the possession of the AMUG member, that AMUG member shall have responsibility for replacing the items within a time acceptable to the AMUG Board.
  • At the discretion of the Board, a reimbursement as determined by the Board may be substituted in place of replacement of missing items.

Article X - PRECEDENCE

Section 1

The Constitution and Bylaws of the AEA shall take precedence over these Bylaws in case of conflicting statements.

Section 2

Roberts Rules of Order, newly revised, shall be the Parliamentary authority for all cases not covered explicitly by these Bylaws.

Article XI - AMENDMENTS

Section 1

Amendments may be proposed either by the Board or by a petition signed by at least ten percent (10%) of the membership.

Section 2

Notification of proposed amendments shall be sent to all the paid membership and shall require an affirmative vote of sixty percent of the participating Members for ratification.

Section 3

Ballots must be returned within two weeks of their distribution.

Article XII - QUESTIONNAIRE

Annually a questionnaire concerning future activities shall be distributed to the membership requesting comments, suggestions, and events to be planned.

Article XIII - FINANCES

Section 1

Checks drawn on the funds of the AMUG shall be signed by two Board members in accordance with the signature card on file at the bank holding the AMUG's business account.

Section 2

In July of each calendar year, the Treasurer shall present an annual report on the status of the AMUG's finances to the Board and provide a copy for the President to forward to the AEA.

Section 3

The Board shall appoint 3 members to make a year end audit at the end of the fiscal year, and shall report on the audit at the next general meeting following the audit.

Section 4

Funds cannot be used to sponsor trips to MacWorld or other conferences and seminars.

© Copyright 2008, Aerospace Mac Users Group Last revision: August 20, 2008